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Letter to School About Problems Paying School Fees

By: Louise Tobias BA (hons) - Updated: 7 Oct 2019 | comments*Discuss
Letter To School About Problems Paying School Fees

If your family's finances have taken a battering, perhaps because one of your child's parents has lost his or her job, and all of your carefully laid school-fee paying plans have been disrupted, then you may feel very upset and concerned.

You obviously will not want to disturb your child's education by taking him or her out of the school if at all possible, and this will probably be a particular concern if your child is about to take public exams as he or she will be at a very crucial stage of their education. You may feel like this is the only solution, but you should first contact your child's school to ask for advice.

It is advisable to contact the school as soon as you realise that you are going to face problems paying the school fees: if you have defaulted on a term's payment, and the school has sent you several letters which you have ignored, they are going to be less likely to help out than if you have contacted them in advance of the school bill, advised them that you have serious concerns with paying the following term's fees, and asked for advice.

What To Do Next

It is a surprising fact to many parents that a large proportion of pupils who attend independent school receive some kind of financial help with their fees. This help can include bursaries, which are usually means-tested sums of money to help children who would not otherwise be able to attend the school to study there, or scholarships, which are usually awarded to students based on criteria such as academic ability, or musical or sport or artistic talent.

While bursaries can cover the full amount of school fees, scholarships are usually worth less, they are unlikely to be worth more than 50% of the full fees. It's a good idea to ask schools whether any financial assistance is available if you think your period of financial hardship will be temporary. If, however, you cannot foresee being able to pay school fees for the next few years, it may be better to seek the school's advice about taking your child out of school before a particularly important period, such as the GCSE and sixth form years.

This letter format laid out below shows how parents can write to a school to request to meet with an advisor to talk over financial problems and discuss any possible solutions. It is based on a fictional family's contact with their school.

The School House
School Lane

Parental Address
Family Home

5 February 2008

Dear Headteacher

My daughter Kelly is studying in year 9 at The School House and is very happy studying at the school. However, last week my husband was made redundant and our plans for paying the school fees have been heavily disturbed. We are especially worried about paying next term's fees, and wanted to get in touch as soon as possible to discuss this with you. We would obviously love Kelly to continue her education at the School House undisturbed but appreciate this may not be possible as we are unsure when her dad will be able to find employment.

We are obviously very concerned and would appreciate the opportunity to come and talk to you about this. To arrange a time, you can contact me, Mother, on 0131 2343 9049 or 0723422342, or email me at mother@parents.com, or via the address above.

With thanks for your time and best wishes


Mrs Sith, mother of Kelly Sith

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Hi I am separated mother of my child , he was studying in 5 std now he is at home and not going school because I'm financially very weak this year and his school removed him from school please help me with the letter where I request school for his consession
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WellI needhelptomy school educationprogram
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jacky - 12-Jan-17 @ 12:41 PM
Any where you are may Allah with you whether you do khair or not
NBK - 25-Nov-16 @ 1:56 AM
Very..........nic.........it help me to write a application ... ......... Thank .......u........very...,...........much....
dhuruv - 28-Oct-16 @ 4:43 PM
inder - Your Question:
I have 2son who's studying but my husband was job less from last 5yr seen that the all responsibility on my had but still I am trying to pay the fees from the last 6month school fees are pending even I didn't get the result also the school has been started from June but my children are still at home to heavily say that plz give me solution

Our Response:
As you may be aware, if your ex is not earning then it is very difficult to be able to claim child maintenance which could help you with your fees. If you feel the school fees are adding up and you are struggling to afford them, in addition to the information in the article, you may have to consider changing your children's schools to non-fee-paying schools. If your children have left school - but you are behind on your fees, regardless of what results they have achieved, you would still have to approach the school and ask to come to an arrangment to pay what you owe.
EducationLetters - 10-Aug-16 @ 10:19 AM
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