What this tool does

This tool helps you write a clear, polite letter to your child's school about anything to do with fees. That might be asking for a payment plan, applying for a bursary or scholarship, explaining a change in your family's finances, or querying something on an invoice you've received.

The aim is to help you say what you need to say without sounding defensive or vague, so the bursar or head has the information they need to respond properly.

When to use it

It's for parents and guardians at fee-paying schools in the UK who need to put something in writing and aren't sure where to start. Common reasons include a job loss or drop in income, an unexpected bill, a divorce or separation affecting household finances, a request to spread termly fees over monthly instalments, or an appeal after a bursary decision.

It's also useful if you've already had an informal chat with the school and want to follow up formally, or if you want to ask about scholarships and hardship funds you've heard exist but haven't seen advertised. If your question is about state school costs like uniform or trips, a different letter template will suit you better.

How it works

You answer a short set of questions about your situation, what you're asking the school to do, and any relevant background, such as how long your child has been at the school or whether siblings also attend. The tool then drafts a letter in plain English that you can copy, edit, and send by email or post. Nothing you type is saved once you leave the page, so you can be honest about your circumstances without worrying about your details being kept. You stay in control of the final wording, and it's worth reading the draft through and adjusting anything that doesn't sound like you before you send it.