What this tool does

Writing to a school can feel awkward, especially when the subject is sensitive or you are not sure what tone to take. This tool helps you turn a rough description of your situation into a properly structured letter you can send to a teacher, head of year, SENCO, or headteacher.

You give it the details, it gives you the words. You stay in control of what gets sent.

When to use it

It is aimed at parents and carers in the UK who need to contact a school in writing but are short on time, unsure how formal to be, or worried about coming across the wrong way. Common reasons people use it include requesting a meeting about a child's progress, raising a concern about bullying or behaviour, asking about SEN support or an EHCP, requesting term time absence, explaining a medical issue, appealing a detention or sanction, or replying to something the school has sent home.

It is also useful if English is not your first language, or if you simply want a second version of a letter you have already drafted. It is not a substitute for formal legal advice, and for complaints that have reached a later stage you may want to follow your local authority or school's published complaints procedure.

How it works

You answer a few short questions about who you are writing to, what has happened, and what outcome you want. The tool then produces a plain English letter with a clear opening, the relevant details, and a polite request or next step. You can copy it, edit anything that does not sound like you, add names and dates, and send it by email or print it off. It takes about two minutes, it is free to use, and your answers are not saved to a profile or shared with your child's school.